Yourguests’travel,handled.
Bringing 50 guests from across the world to a wedding in Udaipur is harder than the wedding itself. We make sure every visa is approved, every flight is booked, and every guest lands at the right hotel — on time, stress-free, with one team in charge.
The problem
The hardest part of a destination wedding isn’t the wedding. It’s getting everyone there.
Your London cousins need UK-to-India visa clearances. Your aunt in Dubai needs a wheelchair pickup. Your college friends in NYC are flying via Doha. Your in-laws need a group block of 12 rooms — but only if the flights arrive within 4 hours of each other.
Doing this yourself across 50–500 guests is a full-time job. Doing it without a system is how families end up stressed for months before the wedding.
That’s what Wedzway Travel handles.
The four pillars
What we handle
Visas, flights, guest coordination, arrivals — under one team, one dashboard, one concierge.
Visas & Documentation
India entry visas. Schengen for European weddings. UAE, US, UK invitation letters for incoming guests. Document checklists, application support, and status tracking — for the couple and every guest who needs one.
- Country-specific document checklists
- Invitation letter drafting (sponsored & host letters)
- Application support & embassy liaison
- Status tracking until approval
- Backup planning for rejections or delays
Industry insight
Visa processing times for major NRI source markets (US, UK, Canada) regularly run 6–12 weeks during peak periods. We start guest visa documentation 90+ days before the wedding — most planners start 30 days out, which is when things fall apart.
Flights
Best-fare flights for the couple, family, and entire guest group. Group block fares, multi-city coordination, seat assignments, and refundable options for guests with shifting plans.
- Group fare negotiations with airlines
- Multi-city & multi-leg itineraries
- Seat blocks for families travelling together
- Flexible & refundable booking options
- Visa-linked flight rescheduling support
Industry insight
Group fares for 10+ travellers on India routes typically save 15–25% off retail prices when negotiated directly with airlines. On a wedding with 80 outstation guests, that’s ₹3–6 lakhs in flight savings alone.
Guest Coordination
One dashboard, every guest. Wedzway tracks RSVPs, builds personalised e-itineraries, and shares confirmed details with each guest — so they know exactly when to land, where to go, and who to call.
- RSVP tracking with auto-reminders
- Personalised e-itineraries per guest
- WhatsApp updates pre-arrival
- Dietary, accessibility & special-request management
- Real-time changes communicated to all
Industry insight
A typical destination wedding generates 200–400 guest-related messages across WhatsApp groups in the final two weeks. Our dashboard replaces that chaos with one personalised e-itinerary per guest.
Arrivals
A dedicated Wedzway desk at the destination airport. Airport pickups, hotel transfers, late-arrival support, and on-call help for any guest who gets lost, delayed, or needs assistance.
- Airport reception desk on arrival days
- Pre-assigned vehicle transfers
- Late-night & early-morning pickups covered
- Hotel check-in coordination
- 24/7 on-call support during wedding week
Industry insight
Most destination wedding airports (Udaipur, Jaipur, Goa, Kochi) have limited late-night transport availability. A guest arriving at 1 AM without coordination waits 45–90 minutes for a cab. With Wedzway, they’re picked up at the gate.
Side by side
What can go wrong without a travel concierge
Without Wedzway
With Wedzway
- Guests book flights at retail pricesGroup fares negotiated with airlines
- Visa rejections discovered 2 weeks before the weddingVisa applications started 60+ days out with backup plans
- Aunt arrives at 2 AM with no transportPre-arranged car waiting at arrivals gate
- WhatsApp group with 300 messages about travelOne dashboard, personalised updates per guest
- Family stressed coordinating 50 phone callsOne concierge handling every guest
- Cousins miss the sangeet because of flight delaysReal-time tracking and rebooking support
Built for NRI couples
Planning from London, NYC, Dubai or Singapore?
If you’re planning an India wedding from elsewhere — travel coordination is the single hardest part of remote planning. Wedzway Travel handles it end-to-end:
- Multi-country guest coordination — track guests flying in from 10+ cities
- Indian visa support for foreign nationals attending your wedding
- Indian airline expertise — Vistara, Air India, IndiGo group fare negotiations
- Hotel block negotiations at venue-adjacent properties
- Time-zone-aware updates — your concierge works across your time zone and India’s
- Multi-currency payment options for guest contributions
Decision tool
Tier guidance for NRI couples
Curate
₹1,49,000
If you have a wedding planner already and want Wedzway expertise on venues and vendors. Travel & visa not built-in at this tier.
See Curate detailsConcierge
₹3,49,000
If you’re planning an India wedding remotely and want full domestic coordination. Domestic flights and hotel blocks included; visa support is an add-on (₹5,000/guest).
See Concierge detailsSignature
₹5,99,000
If you have guests flying from multiple countries. International flights, visa support for up to 100 guests, dedicated 5-person team, and 3 years of post-wedding check-ins.
See Signature detailsMost NRI couples with multi-country guest lists land on Signature once they see what international coordination actually involves.
How it works
Three steps. Zero coordination tax on you.
Share your guest list
Upload your guest list (or build it in our portal). We mark who’s flying from where, who needs visas, and who has special requirements.
We coordinate everything
Visas, flights, transfers, hotel blocks — all booked, tracked, and confirmed. You and your guests get one source of truth.
Guests arrive ready
Every guest lands with a confirmed pickup, hotel, and schedule. You spend the wedding week celebrating, not coordinating.
Capabilities
What we can deliver
- 40+ countries of visa documentation experience
- Tie-ups with major airlines — Air India, Vistara, Emirates, Etihad, Qatar, Singapore Airlines, British Airways
- Group bookings from 10 to 500+ guests
- Hotel block negotiations with India’s leading wedding-friendly hotel chains
- On-ground travel desks at major Indian airports during your wedding dates
- 24/7 wedding-week support — because flights don’t care what time zone you’re in
Tier comparison
Travel coordination is built into your membership
Every tier earns reward coins on wedding spend. The depth of travel coordination scales with the tier.
| Service | Protect₹49K | Curate₹1.49L | Concierge₹3.49L | Signature₹5.99L |
|---|---|---|---|---|
| Travel & visa advisory | Email-only | Planning calls | Full coordination | Dedicated team |
| Domestic flight booking (couple + family) | ✓ | ✓ | ||
| Hotel room block negotiation | ✓ | ✓ | ||
| Guest travel dashboard | ✓ | ✓ | ||
| Airport drop & pickup (all guests) | ₹50K add-on | Included | ||
| International flight coordination | ✓ | |||
| Visa & travel document support | Up to 100 guests | |||
| Multi-leg itineraries | ✓ | |||
| International guest coordination | ✓ | |||
| 24/7 wedding-week travel hotline | ✓ | Yes (Dedicated) |
Not sure which tier fits? Talk to a concierge — they’ll recommend the right one for your guest list and destination.
FAQ
Travel concierge — common questions
Stop coordinating 50 guests yourself.
One concierge, one dashboard, every traveller handled.
Best for couples not sure which tier fits
Talk to a Travel Concierge
Free 30-minute call.
If you know you want full Wedzway service
See Full Membership Tiers
Protect · Curate · Concierge · Signature.
View Tiers